However, there is the security aspect. The most commonly used phishing methods are based on standard notifications and templates, so that they can be sent out to pretty much anyone.

Changing the default meeting signature will let your users immediately see that something is off. Besides, it looks much better if your communication is consistent across all channels. How to add signatures to Outlook meeting requests To add your email signature to a Teams meeting invitation, you need to: Open your calendar view in Outlook and click New Teams Meeting: Now, the easiest way to change the default Teams meeting signature is to use a predefined email signature.

You can add it by switching to the Insert tab 1clicking Signature 2 and choosing the signature you created earlier Tip: See how to create a signature in Outlook. You cannot expect every user to know what this legal part is for and how to set up the signature correctly in their email client. The only requirement is that the recipient also has this application installed to use the link.

Link type. Finally, submit and save changes you made to the signature rule in our program and close it. On-prem Exchange Server If you are working with an on-premises Exchange server, it is also possible to add a direct Teams link to email signatures for users in your organization. The best way to do this is to use the CodeTwo Exchange Rules family of products. Start by running our program. Select a signature rule to edit as in the following example or create and configure a new rule. Next, go to the Actions tab and select the action which adds a signature, e. Insert signature. Then, click Edit to open the selected signature template in the editor. Once in the editor, put the cursor where you want to place the Teams link and click Insert hyperlink in the ribbon.

Click OK to confirm.

Back in the editor, submit changes by clicking Save and close it. Finally, on the click Submit changes and close our program. You are now ready to start using the new signature rule. Additional benefits CodeTwo solutions i. For example, you can set up your email signatures so that the Teams call link is added only to emails sent by certain groups of users.

However, since this is outside of the scope of this article, you can read more about HTML tables and how to create an email signature here. Step 4 Open your new signature in a web browser like Chrome to make sure it looks right. If your signature looks right, install it into your email client.

Not sure how to install your email signature? Check out our installation instructions for help.

How to add teams link to email signature Video

How to Add a “Chat with me in Teams” link to your email signature

Exaggerate: Click to add teams link to email signature

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